Does the band require a tent for an outside performance?
Most bands do require shelter — rain or shine — to protect them and their equipment during setup and for the duration of the event.
Your band may stop the performance if inclement weather poses any threat to their equipment or personal safety. For this reason, we strongly encourage appropriate shelter for the band regardless of weather conditions. This saves both you and your band from worry about any last minute surprises or safety concerns.
Does the band bring a stage? If not, do I need to provide one?
Bands do not provide staging. An elevated stage is highly recommended so your band looks and sounds their best. A stage also helps to keep wayward guests and beverages away from valuable instruments and equipment.
If an elevated stage is not practical for your event, the band will require a dedicated performance space on a solid, level, dry floor or surface. Please refer to your band’s rider and consult with your venue coordinator to confirm that the appropriate performance space is available.
Most dance bands request a stage or performance area at least 20’ wide x 12’ deep. Larger bands (8 pieces or more) often request an area of 24’ x 16’ or larger. Smaller jazz combos or acoustic groups can fit into a smaller area, often 16’ x 12’ or less. All stages / risers should be 2’ high.
My venue can’t accommodate the band’s dressing room request. Is this a problem?
Bands appreciate having an area on-site with restrooms nearby so they can change into their performance attire, eat their meals sitting down and rest during breaks. They simply need a designated space so they can stay out of the way of your guests and other vendors.
For an indoor event, your venue may have a designated room for band use, or you may need to improvise. In the past, venues have offered unused offices, conference rooms, large storage rooms or even pipe-and-drape enclosures to give the band some privacy.
For an outdoor event, you may consider a separate canopy tent. You don’t need to make elaborate arrangements, and in most cases the band can get dressed in nearby restrooms.
At a minimum, we ask that you reserve a table and chairs near the performance area for your band’s use. Your venue coordinator should be able to offer suggestions or explain how other bands have handled this in the past.
Please let us know if you find that no space is available for the band's use so we can convey that information to them.
My venue doesn’t offer vendor parking. Is this a problem?
If parking isn’t available on-site, please confirm that the band will at least have temporary access to a loading dock or loading zone. It's important for them to be as close as possible to your space during the unloading process, as they travel with a fair amount of equipment. Once unloading is finished, they can relocate their vehicle(s) to nearby parking.
If parking can't be pre-arranged at a nearby lot, we ask that you be prepared to reimburse the band for any parking expenses they may incur there or at street parking meters. Though they do whatever they can to find the most economical nearby option, they don't want to delay their setup due to parking challenges.
My venue only allows one hour for vendors to exit the building after my event. Is this a problem?
If possible, it's best to allow 1.5 hours for your band’s break down and load out process. Certain factors can cause unavoidable delays, including the distance between the reception area and the loading dock, the movement of other vendors who may block exits, or guests who want to chat.
The band will do their best to load out in 60 minutes if requested, but we cannot guarantee this in all situations.
Will the band be too loud for my venue?
Our bands have played in just about every space imaginable—small, large, old, new, inside, outside—and have a wealth of experience getting the sound volume just right. They will make any necessary adjustments to suit your venue and will respond to any requests for volume adjustments from you or your venue.
Will the band or my booking manager from Marsh Productions attend a site visit at my venue?
The band's geographic location and schedule generally prevent them from being able to attend site visits. A conference call is the best way to go, and you can arrange this once we put you in contact.
If the band has a contract rider, be sure to review that information with your venue so they’ll understand the band’s requests. As long as the rider requests are fulfilled, the band will be fine to perform sight-unseen.
Typically, booking managers do not attend site visits due to geographic location and scheduling, and the he or she would only reiterate the same information that’s outlined in the contract rider. If needed, our support staff can speak with the venue contact to answer questions and provide them with enough insight that they could advise you and other vendors on our behalf.